Speaker kit

Presentation length

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Academic presentations

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Academic speakers’ presentation length is 10 minutes.

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Industry presentations

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Industry speakers’ presentation length is 15 minutes.

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Questions

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Questions will happen at the end of your session with all speakers and the Chair.

PowerPoint slides

Presentations must be prepared using Microsoft Office PowerPoint (PPT) compatible with the Windows operating system.

Prezi is an executable file and will not be compatible with the presentation management system.
Presentation view in PowerPoint is not supported in the presentation management system unless you are presenting in the plenary room. Please print any notes you require before arriving.

Please use the MedInfo branded PPT Template for your presentation.

Accepted video formats are AVI, QuickTime (.mov), or MP4 format. It is best to bring the video as a separate file on your USB in case the embedding into your presentation did not work. The AV technicians can check this for you when you arrive.
For presentations that incorporate discussion of internet capabilities or websites, please ensure you capture demonstrations and illustrations you wish to use ahead of time and use offline means to present them whenever possible.
If you would like to do a live poll you can contact Renny at AIDH to discuss your options: [email protected]
If you have handouts, you are responsible for the printing. There is limited printing available onsite, and the venue may charge you for this service.

All presentations should be created and designed in 16×9 screen aspect ratio (wider image display). This will ensure your presentation uses the whole screen. It is not possible to convert the standard 4×3 aspect ratio presentation to 16×9 on site. We request you upload your presentation online but require you to bring your presentation on a USB as backup.

Slide template

Submit your slides

Audio visual information

Please name your file with your first name, last name and presentation title.
Upload your presentation file here.

Rename your file to: FullName_PresentationTitle
Example: JoCitizen_HowToSubmitAPresentation

If there is more than one presenter for a presentation please only upload one final
PowerPoint presentation file.

If you have more than one presentation please upload them as separate files.

Upload here

A lectern with microphone and projection for presentation slides will be provided. Due to logistical considerations and technical limitations, the in-house laptop and audio-visual equipment must be used.

Plenary room speakers

If you are a keynote speaker or presenting in the Darling Harbour Theatre there will not be a lectern on the stage, our plenary will be setup like a TED Talk where you will present from the middle of the stage. There will be a foldback monitor on the stage so you can see your presentation slides, a countdown timer and a lapel or radio microphone available for you to utilise.

Submit your slides

Please name your file with your first name, last name and presentation title.
Upload your presentation file here.

Rename your file to: FullName_PresentationTitle
Example: JoCitizen_HowToSubmitAPresentation

If there is more than one presenter for a presentation please only upload one final
PowerPoint presentation file.

If you have more than one presentation please upload them as separate files.

Upload here

Audio visual information

Plenary room speakers

Your session

Registration

Please arrive to the session room at the start of the break prior to your session (latest 30 minutes prior to the start time) and introduce yourself to the session Chair.

All speakers are requested to remain in attendance for the duration of their session and take a seat in the front row.

To present at the conference all speakers must be registered for MedInfo. If
you are unsure about your registration status, please contact [email protected]

Your session

Please arrive to the session room at the start of the break prior to your session (latest 30 minutes prior to the start time) and introduce yourself to the session Chair.

All speakers are requested to remain in attendance for the duration of their session and take a seat in the front row.

Registration

To present at the conference all speakers must be registered for MedInfo. If
you are unsure about your registration status, please contact [email protected]

Timekeeping

The Chair of each session will have 5 MIN, 2 MIN and END signs to signal to you the time remaining for your presentation. The Chair has authority to ask you to bring your presentation to an end if you run over time. The same applies if commentary exceeds a reasonable length during the discussion component of the session.

There will be a group Q&A discussion in all sessions where you will be able to take questions from the floor. Please sit at the front of the room and the session Chair will call you up at the end.

Plenary room speakers

An electronic timer will be provided next to the foldback monitor.

Speaker consent

You give AIDH permission to publish a PDF copy of your slides and video recording of your presentation on Digital Health TV and in the online conference platform (should one be needed). If you require modifications to your slides i.e. do not want particular slides published, it is your responsibility to email AIDH and advise of the changes you would like to make.

Should a live stream be needed, the speaker grants permission to AIDH for a live stream to be made available to media, conference attendees and AIDH members.
The speaker grants permission to AIDH to include the presentation (slides and recording) in Digital Health TV, an on-demand streaming service for AIDH members.

By granting permission, you understand you will receive no financial or other compensation for doing so, the video will become the property of AIDH in perpetuity to use only in the manner described above, the logo of the company sponsoring the event may be included at the start of the final edited version of the video, and that the AIDH logo may be watermarked over the length of the video. If you are accepted for a presentation or poster your name, job title, organisation name, photo and biography will be included in the conference app and the online conference platform.

Spread the word

Media & social media

You are an important member of the digital health community and as such, we have been promoting you personally on the MedInfo website with your headshot and Twitter handle (if you are on Twitter).

We are so thrilled to have you on the MedInfo program and want to make sure your network knows you are a part of it. We’ve created a series of graphics for you to promote your participation – they are available here. There are a range of assets to use in your signature line, on your website, a LinkedIn post (make sure to tag AIDH and we will share and like your content) or update your social media banners. Whenever we see it on social media, we will share, like, retweet etc. Make sure to use the #MEDINFO23 hashtag.

Questions

If you have any questions or concerns please contact the AIDH events team at
[email protected]

Media engagement is vital to the success of MedInfo 2023, as well as a first-rate opportunity to promote yourself and fellow speakers to the wider digital health movement. As a speaker, we request your assistance with media activity, which is aimed at attracting delegates to the event and driving positive industry stories through the press.

Spread the word

You are an important member of the digital health community and as such, we have
been promoting you personally on the MedInfo website with your headshot and Twitter
handle (if you are on Twitter).

Questions

If you have any questions or concerns please contact the AIDH events team at
[email protected]

Media & social media

Poster design tips

Below are some things to consider when creating your ePoster

Make it clear:

Organise your ePoster logically, using headings, subheadings, and bullet points to break up information and make it easy to read.

Font:

Make your text easily readable from a distance. Use a sans-serif font, such as Arial, Helvetica, Calibri, or Verdana, in at least a font size of 24 points. Use short paragraphs, bullet points, and avoid long blocks of text.

Consistency:

Use a uniform background colour, text size, text colour, and font throughout your ePoster to help attendees follow the flow of your ideas. Use consistent branding throughout your ePoster, including colours, fonts, and logos.

Colour and contrast:

Use dark text on a light background for readability. If using a dark background, increase font size by two or three points. Leave enough white space between sections of your ePoster to make it visually appealing and easy to read. Don’t clutter your ePoster with too much information.

Eye-catching visuals:

Use visuals such as photos, charts, and graphs to illustrate key points and make your ePoster more engaging. Icons and symbols can quickly communicate information. For example, use a magnifying glass icon to highlight important data.

Provide context:

Ensure your ePoster provides enough context so attendees can understand your research and findings. Include a clear introduction, methods, results, and conclusion.

Accessibility:

Ensure your ePoster is accessible to everyone, including those with disabilities. Use high contrast colours, large font sizes, and descriptive alt text for images.